Event details

• The event manager for this event will be Zile
• The event is taking place in Quedam Shopping Centre
• There are no vehicles allowed inside the shopping centre. Please see unloading info below.
• The event is open from 10am - 4pm to the public.
• Traders can arrive from 8:00am
• The event is outdoors so you are required to bring your own gazebo, tables and chairs.
• The event is free to members of the public to attend.

Unloading info

Timings:
The event will open to the public at 10am and traders will begin packing down at around 4pm.

Unloading will begin at 8:00am. People will not be able to drive onto the shopping centre to unload. You will have to carry your equipment and stock to your pitch (this is roughly 50meters depending on where your pitch is). Please bring a trolly with you to help carry your equipment. 

Venue Address:
Yeovil Vegan Market is taking place in Quedam Shopping Centre which is outside and open to the public at all times. No vehicles will be allowed to enter the site.

Directions & Parking
If your vehicle is less than 2.1m height you will enter the shopping centre multi-story at ground level, proceed to level 2 and head to the unloading bay to unload. The address for the multi story is: 1 Earle St, Yeovil BA20 1LH Google Pin: https://maps.app.goo.gl/Gg16EU5Rry926Tfr6 

Please get a parking permit from Zile and you can then park in the car park for free during the event.

If your vehicle is more than 2.1m height you will unload via Vicarage street. Please use this address: 17 Vicarage St, Somerset BA20 1JB Google pin: https://maps.app.goo.gl/JH21Nee1yzGiEWfz5 

Once you have unloaded you will then have to park in a council car park. Unfortunately this isn't free. We would recommend Stars Lane Parking as it's very close and lots of spaces.

Unloading
Once you have unloaded please park your vehicle to allow the next trader to use the unloading bay. 

Your pitch
You are required to bring your own gazebo, tables and chairs for this event. Your pitch accommodates a 3m x 3m gazebo (unless otherwise arranged). Please also bring appropriate weights for your gazebo even if the forecast is for low winds.

Floorplan

• All traders have been marked on the site plan.
• Please find and speak to Zile before setting up your pitch to confirm you are in the correct place.
• If you plan to switch pitches with another trader please consult both Zile and the other trader first.
• Any special requests for pitch placement will have been taken into consideration.
• If you are unhappy with your pitch please make the event manager aware as soon as possible.

Electricity
There are only two power points at this event and they have been allocated. They are a 16amp.

Wifi
There is no wifi for this event but there is good 4G connection in the town centre.

Waste
Please take all of your waste with you as per our terms and conditions. We are unable to accommodate your waste. Any waste left on site will incur a clean-up fee form the shopping centre which we will pass on to you.

 Pack up

• The event finishes at 4pm.
• Strictly no packing away before 4pm as this could become a safety issue with patrons still at the event.
• No vehicles allowed onsite at any time.
• Vehicles will load the same way they unloaded.

Health & Safety
Please make sure you have all your correct documentation with you in case Environmental Health officers turn up and ask to see it.

What to bring:

• A copy of your public liability insurance.
• A completed risk assessment
• Hand sanitizer for yourself and for customers if they are handling your products.

If you are serving food:

• A copy of your Food Safety Certificate
• Allergen information and risk assessment (including fire assessment if cooking)
• Appropriate sneeze guards covering your food
• Way of cleaning your hands before you touch food
• Appropriate floor covering to protect the ground against oil spills - oil spills could encour a clean-up fee from the centre.

All traders must have public liability insurance. If you do not have these you will not be able to trade on the day.

Verbal/Physical Abuse
Please note that any verbal or physical abuse towards other stallholders, members of the public, caretakers or management will not be tolerated. Any stall holder exhibiting such behaviour will be asked to leave immediately and all future events booked in with us will be immediately cancelled.

Fire Procedures
In case of a fire or a major incident please evacuate the area and head to South Street Car Park Please encourage customers to come with you. Do not re-enter the event site until the event manager says it is safe to do so. Please encourage customers to follow you.

Marketing planned
We will run Facebook and Instagram adverts as well as a google ads in the run up to the event as well as list the event on free and paid for online listings. 

Contact
If you have any questions about this event please contact Daisy on [email protected] or 07500690313