It is important to us that you are confident we are protecting your privacy and not using personal information inappropriately. Please read our Privacy Notice from time to time to ensure you understand and are aware of any changes that we may make. We are mindful that privacy is of the utmost importance for both safeguarding and online protection.
We are in the process of amending our privacy notice. Please be mindful of this over the next few weeks.
We aim to be as clear as possible to make this document accessible and easy to use. Find out how your data is managed and see what data is stored and why.
Effective Date: 05-02-2025
1. Introduction
Eventaly (“us”, “we”, or “our”) operates the website [eventaly.com] (the “Site”). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Site and the choices you have associated with that data.
Please note Nicola Capewell (Director of Eventaly) is the Data Controller of your personal information.
2. Information Collection and Use
We collect various types of information to provide and improve our services while ensuring a smooth user experience.
Types of Data Collected:
i) Personal Data
When using our website, we may ask you to provide certain personally identifiable information (“Personal Data”) that allows us to contact or identify you. This may include, but is not limited to:
- Email address
- First name and last name
- Trading / business name
- Phone number
- Cookies and usage data
ii) Usage Data
We may also collect data on how our website is accessed and used (“Usage Data”). This may include:
Other diagnostic and analytical data used to improve our services
Your computer’s IP address
Browser type and version
Pages visited and time spent on each page
Date and time of visit
Unique device identifiers and other diagnostic data
iii) Cookies & Tracking Technologies
We use cookies and similar tracking technologies to monitor activity on our site, enhance functionality, and analyse user behaviour. These technologies may include beacons, tags, and scripts.
You can adjust your browser settings to refuse cookies or notify you when cookies are being used. However, disabling cookies may affect certain functionalities of our site.
Types of Cookies We Use:
- Session Cookies – Essential for operating the site.
- Preference Cookies – Store your preferences and settings.
- Security Cookies – Help maintain the security of our platform.
We handle all collected data in accordance with UK GDPR and data protection laws to ensure your privacy and security.
3. Use of Data
Eventaly.com collects and processes personal data for the following purposes:
- To operate and maintain our website – Ensuring a seamless user experience.
- To communicate important updates – Notifying you about changes to our website, services, or policies.
- To enable interactive features – Allowing you to engage with features such as event applications, email notifications and invoicing or personalised experiences.
- To provide customer support – Assisting with inquiries, troubleshooting, and improving user satisfaction.
- To analyse and improve our services – Gathering insights to enhance website functionality, user experience, and service offerings.
- To monitor website performance and security – Tracking site usage to identify issues, detect fraud, and ensure data security.
- To detect, prevent, and resolve technical problems – Maintaining system reliability and protecting against disruptions.
We only use your data where necessary and in compliance with UK GDPR and data protection laws.
4. Transfer of Data
We do not transfer personal data outside of the United Kingdom, nor do we share it with any entities based outside the UK.
As part of our services, applicant information is shared with event organisers for event management purposes. Once this data is shared, the event organisers become responsible for ensuring its secure storage and compliance with applicable data protection laws. We advise event organisers to handle personal data in accordance with UK GDPR and take appropriate security measures to protect it.
If you have any concerns about how your data is handled, please contact us at [email protected].
5. Disclosure of Data
Legal Requirements
Eventaly.com may disclose your personal data in good faith if such action is necessary to:
- Comply with a legal obligation – Including responding to lawful requests from authorities or regulatory bodies.
- Protect and defend the rights, property, or interests of Eventaly.com – Including enforcing our terms and conditions.
- Investigate or prevent potential misconduct related to the use of our website or services.
- Ensure the safety of our users and the public – If disclosure is required to prevent harm.
- Protect against legal liability – Including defending against claims or legal proceedings.
We will always ensure that any disclosure is made in accordance with applicable UK laws and data protection regulations.
6. Security of Data
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it from unauthorised access, loss, misuse, or alteration.
Our security measures include:
- Secure Storage – We use secure servers to store personal data safely.
- Access Controls – Access to personal data is restricted to authorised administration only, and we ensure staff follow strict confidentiality obligations.
- Regular Security Assessments – We regularly review our security practices and update them in line with industry standards and legal requirements.
- Data Minimisation – We only collect and store the data necessary for the purposes outlined in this policy.
While we take all reasonable steps to protect your data, no method of transmission over the internet is 100% secure. If you believe your persona
7. Service Providers
To operate our business effectively, we work with trusted third-party service providers who assist us in delivering our services. These include:
- Hosting and IT services to securely store and manage our website and customer data.
- External Payment processors to facilitate secure transactions.
- Analytics providers to help us understand website performance and improve user experience.
- Marketing and communication tools to manage email subscriptions and customer support.
All third-party providers we use are required to comply with UK GDPR and implement appropriate security measures to protect your data. We do not allow them to use your data for their own purposes. If you would like more information about our third-party service providers, please contact us at [email protected]
8. Links to Other Sites
Our Site may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
9. Children’s Privacy
Our Site does not address anyone under the age of 18 (“Children”).
We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
10. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Site, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
11. Contact Us
If you have any questions about this Privacy Policy, please contact us:
By email: [email protected]
We are members of the Information Commissioners Office.
We reserve right to edit and amend our Privacy Policy at any time to adhere to EU and UK data protection Laws.
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