Terms and Conditions
Linlithgow Night Market:
Trader Terms & Conditions
Eligible Goods & Trading Approval: Traders must submit descriptions/photos of goods. All items must be handmade or feature original designs. No AI or resellers allowed.
Trading Hours: Usually 4pm–9pm or 12pm–6pm. Traders must stay for the full duration unless the Organiser grants early exit.
Pitch Allocation: The Organiser has sole discretion over stall placement.
Standards: Stalls must be professional. Personal infrastructure must be high-quality and appropriately weighted.
Logistics & Safety Set Up/Pack Down:
Follow specific event parking instructions. Leave the site clean, removing all rubbish and attachments from equipment.
Weather: Events are mostly indoors and run in all weather unless extreme conditions force a safety closure. Traders should check status with the Organiser.
Safety: Keep walkways clear of trip hazards and sharp edges. Smoking is prohibited near the building.
Conduct & Compliance Behaviour: Respectful conduct toward staff, other traders, and the public is mandatory. Abuse, aggression, or intoxication will result in an immediate ban.
Directions: Traders must strictly follow Organiser directions regarding risk management and safety.
The Organiser’s decision on any dispute is final.
Legal & Insurance Documentation: Traders must provide Public Liability Insurance (minimum £1M) and all requested legal documents upon registration and renewal.
Warranties: By booking, traders warrant that they own their goods, information provided is accurate, and they hold all necessary licenses.
Liability: The Organiser is not liable for loss, theft, injury, or lack of sales/profits.
Food & Alcohol
Food: Must have a valid Food Hygiene Certificate and local EHO registration. Insurance must cover food contamination.
Alcohol: All sales must follow Challenge 25 guidelines. Traders are responsible for their own licence with the council.
Bookings & Payments
Invitations: Sent via Eventaly. Pitches are at the Organiser's discretion and not guaranteed monthly.
Deadlines: Payment is due 21 working days before the event. Unpaid pitches may be reallocated.
Cancellations: Notice must be given at least 2 weeks prior.
Refunds (minus an admin fee) are only issued if another stall holder is able to fill the space.
No refunds for bad weather unless the Organiser cancels the event, in which case partial refunds may be issued at their discretion