Event details

• The event is taking place on The Promenade
• Use this address to gain access to the site: 50a The Promenade, Cheltenham GL50 1HP
• Pin: https://maps.app.goo.gl/EWALYMhiDHaczzSa7
• The event is open from 10am - 3pm to the public.
• Traders can arrive from 8:30am
• The event is outdoors so you are required to bring your own gazebo, tables and chairs.
• The event is free to members of the public to attend.
• There is no electricity provided at this event

Unloading info

Timings:
The event will open to the public at 10am and traders will begin packing down at around 3pm.

Unloading will begin at 8:30am. People will not be able to pack up until the event is finished at 3pm unless they have prior agreement from Julia.

Venue Address:
Cheltenham Vegan Market is taking place on the Promenade, Cheltenham which is outside and open to the public at all times. During the event no vehicles will be allowed to enter.

Directions
If you are using a satnav/google maps please use this address to gain access to the event: 32 - 48 The Promenade, Cheltenham GL50 1HP.

This will bring you right to the entrance of the site. Please turn left onto the promenade and look for someone in a high vis jacket to direct you to the correct place. I've attached a satellite map to explain the arrival.

When you arrive you should be able to park in front of your pitch to unload. Please only park in front of your pitch as parking to the side of it will block the next trader from setting up. Please allow enough space for other traders to get past you while you unload.

Unloading
It is unloading only on the promenade. Once you have unloaded please get back into your vehicle to park it elsewhere. You may erect your gazebo but must not start setting up your stall until you have moved your vehicle. All vehicles must be off site by 9:30am at the latest. If you arrive after 9:30am you will not be able to bring your vehicle onto the site.

Parking
We would recommend parking in the following car parks

- Regent Arcade Multi Storey, GL50 1JZ. Height restriction in place. 3 min walk from the site.

- Rodney Road, GL50 1HX. No Height restrictions in place. 5 min walk from site.

- Chelt Walk, GL50 3PR. No Height restrictions in place. 6 min walk from site.

More car parks can be found here - https://www.cheltenham.gov.uk/directory/1/car_parks

Your pitch
You are required to bring your own gazebo, tables and chairs for this event. Your pitch accommodates a 3m x 3m gazebo (unless otherwise arranged). Please also bring appropriate weights for your gazebo even if the forecast is for low winds.

Floorplan

• You will be allocated a pitch in order of arrival.
• Please find and speak to someone in a high vis before setting up your pitch to confirm you are in the correct place.
• If you plan to switch pitches with another trader please consult both the event manager and the other trader first.
• Any special requests for pitch placement will have been taken into consideration.
• If you are unhappy with your pitch please make the event manager aware as soon as possible.

Electricity
Electricity is not available at this event.

Wifi
There is no wifi for this event but there is good 4G connection in the town centre.

Waste
Please take all of your waste with you as per our terms and conditions. We are unable to accommodate your waste. Any waste left on site will incur a clean-up fee form the council which we will pass on to you.

Pack up

• The event finishes at 3pm.
• Strictly no packing away before 3pm as this could become a safety issue with patrons still at the event.
• No vehicles allowed onsite till 3pm.
• Vehicles will enter the site the same way you drove in.

Health & Safety
Please make sure you have all your correct documentation with you in case Environmental Health officers turn up and ask to see it.

What to bring:

• A copy of your public liability insurance.
• A completed risk assessment
• Hand sanitizer for yourself and for customers if they are handling your products.

If you are serving food:

• A copy of your Food Safety Certificate
• Allergen information and risk assessment (including fire assessment if cooking)
• Appropriate sneeze guards covering your food
• Way of cleaning your hands before you touch food
• Appropriate floor covering to protect the ground against oil spills - oil spills could encour a clean-up fee from the council.

All traders must have public liability insurance. If you do not have these you will not be able to trade on the day.

Verbal/Physical Abuse
Please note that any verbal or physical abuse towards other stallholders, members of the public, caretakers or management will not be tolerated. Any stall holder exhibiting such behaviour will be asked to leave immediately and all future events booked in with us will be immediately cancelled.

Fire Procedures
In case of a fire or a major incident please evacuate the area and head across St George's Road (outside Prezzo). Please encourage customers to come with you. Do not re-enter the event site until the event manager says it is safe to do so. Please encourage customers to follow you.

Expected footfall
Our previous Cheltenham events have been some of our most popular markets. We are hoping to attract over 1000 people to the event.

We will be running Facebook and Instagram adverts and listing the event on free and paid for online listings.

Contact

If you have any other questions please contact Daisy on [email protected] or 07500690313