Event details

• The event is taking place in the Cheese & Grain this Sunday 24 Nov 2024.
• Use this address to gain access to the venue: Market Yd, Justice Ln, Frome BA11 1BE.
• The event is open from 10am - 3pm to the public.
• Traders can arrive from 8:30am.
• This is an indoor event and tables are provided by the venue.
• The event is free to members of the public to attend.

Unloading info
Timings:
The event will open to the public at 10am and traders can begin packing down at around 3pm.

Unloading will begin at 8:30am. People will not be able to pack up until the event is finished at 3pm unless they have prior agreement from myself.

Venue Address:
Frome Vegan Fair is taking place in the Cheese and Grain which is an indoor venue. The address is: Market Yd, Justice Ln, Frome BA11 1BE

Directions
Please use the address above to gain access to the venue.

We recommend pulling up to unload to the left of the building. Feel free to pull up as close as you can to the venue to unload but please be considerate of your fellow traders.

Parking

The car park outside the venue will cost £2.30 for the day. (Be sure to get a ticket from the pay and display!) There will be plenty of parking available.

Your pitch
You won't need to bring your own table or chairs for this event. Your pitch will include a 6ft x 2ft table provided by the venue.

All tables are provided by the venue and will be laid out in advance with trader names on them. Chairs are also provided. Please ensure you have a table cover, straight and to the floor and you check the security of the table legs before setting up, no responsibility can be taken for tables collapsing.

You are not permitted to fix anything onto the venue walls. Pull up banners are allowed.

Floorplan

• Please see the floorplan attached.
• Trader places marked in red require electricity.
• If you plan to switch pitches with another trader please consult both Julia and the other trader first.
• Any special requests for pitch placement will have been taken into consideration.
• If you are unhappy with your pitch please make us aware as soon as possible.

Electricity
Electricity will only be provided to those who booked in advance of the event. If you have booked electricity, please bring extension cables with you and ensure that all your equipment is PAT tested. The sockets in the venue are standard 13amp domestic plugs. No gas is allowed inside.
Please also bring a cable cover to cover your wires.

Wi-Fi

There is free Wi-Fi for this event which will be confirmed on the day, but there is also good 4G connection.

Waste

Please take all of your waste with you as per our terms and conditions. We are unable to accommodate your waste.

Pack up

• The event finishes at 3pm.
• Strictly no packing away before 3pm as this could become a safety issue with patrons still at the event.

Health & Safety
Please make sure you have all your correct documentation with you in case Environmental Health officers turn up and ask to see it.

What to bring:

• A copy of your public liability insurance.
• A completed risk assessment
• Hand sanitizer for yourself and for customers if they are handling your products.

If you are serving food:

• A copy of your Food Safety Certificate
• Allergen information and risk assessment (including fire assessment if cooking)
• Appropriate sneeze guards covering your food
• Appropriate floor covering to protect the ground against food spillages.
• All traders must have public liability insurance. If you do not have these you will not be able to trade on the day.

Verbal/Physical Abuse
Please note that any verbal or physical abuse towards other stallholders, members of the public, caretakers or management will not be tolerated. Any stall holder exhibiting such behaviour will be asked to leave immediately and all future events booked in with us will be immediately cancelled.

Fire Procedures
In case of a fire or a major incident please evacuate the venue into the car park and encourage customers to move with you. Please familiarise yourself with the Fire Procedure in the Cheese and Grain, maps are located by the fire doors.

Expected footfall

Previous events in Frome have attracted around 800 people. This is our only event in Frome this year so we hope it will attract a decent crowd.

We will be running Facebook, Instagram + google ads in the run up to the event as well as listing the event on free and paid for online listings. We will also distribute posters and flyers around Frome in the month before the event.

Contact
If you have any questions please contact Daisy on [email protected] or 07500690313